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Application Procedures
Step 1: Download and complete the Illinois Notary Public Application
The Illinois notary public application and bond form is available for download here: Illinois Notary Public Application
Please refer to Step 2 for ordering instructions.
The application includes detailed instructions regarding how it is to be completed. Please be sure to follow the instructions provided exactly. You may print the application and complete it or you may fill it out online and then print.
You will need to make arrangements to have a notary public take your acknowledgment under oath or affirmation that the information provided in the application is true. The Notary Search feature from Notary-services.com can be helpful in contacting a notary public. Simply click the link below, enter your home ZIP code and click search for a list of notaries public in your area: Click here Notary Search
New and Renewing Notary Packages
Renewing Notary Packages do not come with a notary journal
Our New and Renewal Notary Packages DO NOT include your required $5,000 Illinois Notary Bond with an included voucher redeemable for a $5,000 E&O policy. The State of Illinois requires purchasing your notary bond, which you will need to send along with your notary application.
Step 2: Order the $5,000 Illinois Notary Bond with an included voucher redeemable for a $5,000 E&O policy and Bond Form separately.
Please visit The Notary's Store, you will be entering the Illinois section for your $5,000 Surety Bond (Is not included in the Supply Packages.) Included with your bond and application form is a redeemable voucher for a notary errors and omissions insurance policy. We offer a New Notary Supply Package and a Renewing Notary Supply Package which includes your Illinois Notary Seal/Stamp and officially recommended Illinois Notary Journal, and other needed notary supplies at a special reduced price, but you will need to order your required $5,000 Illinois Notary Bond separately. Illinois law does not require a notary to keep a record of his/her official acts, but it is recommended to do so. A log book or journal will offer an excellent way of recalling past notarial acts. If a notary is called upon to testify in court, a log book or journal may help establish what actually took place. The Illinois Notary Journal was specifically designed for this purpose, and contains many elements not available in other notary journals. To order, enter all required information and scroll down through the page to locate the notary packages, or you can purchase your notary supplies separately. Follow the onscreen instructions through checkout and your supplies will be sent to you as soon as your order is processed, and will be shipped in usually no more than 1 business day. Once you have your official bond be sure to make a copy of the actual bond for your records and you may proceed with step 3.
Step 3: Submit the completed Application, Bond Form and Surety Bond to the Office of the Secretary of State, Index Department
Once you have completed the application and have your surety bond you will need to submit these items along with a $10.00 filing fee to the Index Department of the office of the Secretary of State at the following address:
Secretary of State
Index Department
111 E. Monroe Street
Springfield, IL 62756
If the Secretary of State approves the application, a commission will be issued.
When the applicant has recorded his or her appointment with the County Clerk and has received the commission, the appointment is complete. The notary must then obtain an official seal and can perform notarial acts anywhere in the State of Illinois, as long as he or she continues to reside or work in the county in which he or she was commissioned.
Step 4: Receive your Illinois Notary Commission information and order the remainder of your supplies from The Notary's Store
Once you have all of your paperwork completed and have received your supplies you will be ready to begin your duties as a notary public for the State of Ilinois.
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