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white spacerState of Maine PictureRenewing your Commission

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    State of Maine
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Renewing your Commission has never been easier. All of your State's Contact Information is listed for your reference and review. Scroll down and you will find your State's Qualifications and easy to follow Application Procedures.

Thanks for allowing the Notary Learning Center to help you in renewing your Notary Public commission.

Because the qualifications and requirements are different for each state, use the "Select another State" menu above for information specific to becoming a Notary Public in that State.

Contact Information:

State Contact: Office of the Secretary of State
Appointing Authority: Secretary of State

Contact:
Secretary of State
Divison of Corporations, UCC and Commissions
Notary Public Section
101 State House Station
Augusta, ME 04333-0101

Telephone: 207-624-7752
Fax: 207-287-5874
E-Mail: cec.notaries@maine.gov
Website: www.maine.gov/sos/cec/notary/index.html

Qualifications

Applicants for the office of notary public must meet the following criteria:

  • At least 18 years of age
  • Resident of the State of Maine, or New Hampshire residents who are regularly employed or carry on a trade or business in Maine can be commissioned as a Notary Public in Maine
  • Endorsed by: If the above criteria are met, a registered Maine voter who can attest to the applicant's ability to perform the duties required of a Notary Public, must then recommend the applicant for the commission
  • Required on Application: The Municipal Clerk or Registrar of Voters for the applicant's municipality must also verify the residency requirement by signing and sealing the application form.
  • If the applicant has been convicted of a crime for which imprisonment may be a penalty, the applicant is ineligible for appointment for the following reasons: awaiting sentencing, free pending the appeal of the conviction, incarcerated or under probation or parole. Conviction of certain crimes involving dishonesty renders a person ineligible for five years following release or the termination of probation.

Term of Office
7 years

Appointment
Secretary of State

Notary Education
Recommended - not required

Notary Exam
Required by the state (Part of the Maine or New Hampshire Notary Application)

Study Course
"Notary Public Education Course"
FREE when you purchase a Notary Supply Package at The Notary's Store

Bond
Not required by state law

Seal of Office
Officially recommended - not required

Notary Journal
Strongly recommended

E & O insurance
Not required - Errors and Omissions Insurance is recommended for notary protection


Application Procedures

Step 1: Download and complete the Notary Public Application Form

Maine Notary Public Application

New Hampshire Notary Public Application

The applications for Maine and New Hampshire residents seeking appointment as a Maine Notary Public can be downloaded, completed and mailed to this office. The applications are in an Adobe Acrobat fillable format that can be completed on-screen, printed locally from your computer and mailed to this office. The application contains detailed instructions explaining how it and the accompanying notary knowledge test are to be completed. Follow the instructions exactly, as any discrepancies can cause a delay in processing. If you have questions about this application, please call the Notary Public Section at (207) 624-7652.

You will need to make arrangements to have a notary public take your acknowledgment under oath or affirmation that the information provided in the application is true. The Notary Search feature from Notary-services.com can be helpful in contacting a notary public. Simply click the link below, enter your home ZIP code and click search for a list of notaries public in your area: Click here Notary Search

To renew your commission, please use our new Total Notary Solution - Online Renewal. This service allows you to update your Notary Public Commission information with the Secretary of State, as well as to renew your Commission. You may update your last name, legal, physical and/or mailing addresses, contact telephone numbers, email address and any other revisions.

The application must be returned with the $50.00 application fee made payable to the "Secretary of State" to the following address:

Secretary of State
Division of Corporations, UCC and Commissions
Notary Public Section
101 State House Station
Augusta, ME 04333-0101

The Secretary of State considers applications for Notary Public appointments. If the Secretary of State determines that the applicant is suitable, commission paperwork is issued and mailed directly to the applicant.

Step 2: Swear your Oath of Office in the presence of a Dedimus Justice

An applicant is not permitted to act as a notary public at the time the commission is first issued. Under the provisions of the Maine Constitution, the applicant must first qualify by swearing an Oath of Office before a Dedimus Justice. Any Dedimus Justice in the State of Maine may administer the Oath of Office.

Upon appointment, each appointee will receive a Certificate of Qualification (oath of office form) and a notice describing the process of being sworn into office. The date of the applicant's appointment appears on the front of the Certificate of Qualification and the notice accompanying this document.

The applicant must take the Oath of Office before a Dedimus Justice within 30 days of the date of the applicant's appointment. After administering the Oath of Office, the Dedimus Justice will complete the Certificate of Qualification.

To find a Dedimus Justice in your area, you may contact the Notary Public Section at 207-624-7652 or go to Find a Dedimus Justice

New and Renewing Notary Packages
New and Renewing Notary Packages
Renewing Notary Packages do not come with a notary journal

Step 3: Order your supplies from The Notary's Store

Please visit The Notary's Store, you will be entering the Maine section for your official notary supplies. We offer both a New Notary Supply Package and a Renewing Notary Supply Package which include your officially recommended Maine Notary Seal/Stamp, Maine Notary Journal, and other needed notary supplies at a special reduced price. To order, enter the required information and scroll down through the page to locate the notary packages and any other products you would like to purchase. Follow the instructions through checkout. Once you have your official seal and journal you are ready to perform notarial acts.

Note: An Errors and Omissions Insurance Policy is not required by law, but may be purchased as it protects the notary public and pays for any charges the notary might owe for legal fees and costs should the notary be sued.


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