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INFORMATION

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white spacerState of Montana PictureRenewing your Commission

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    State of Montana
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Renewing your Commission has never been easier. All of your State's Contact Information is listed for your reference and review. Scroll down and you will find your State's Qualifications and easy to follow Application Procedures.

Thanks for allowing the Notary Learning Center to help you in renewing your Notary Public commission.

Because the qualifications and requirements are different for each state, use the "Select another State" menu above for information specific to becoming a Notary Public in that State.

Contact Information:

State Contact: Office of the Secretary of State
Appointing Authority: Secretary of State

Contact:
Office of the Secretary of State
Room 260, Capitol
PO Box 202801
Helena, MT 59620-2801

Telephone: 406-444-2034
Fax: 406-444-3976
E-Mail: sosnotary@mt.gov
Website: http://sos.mt.gov/Notary/index.asp

Qualifications

Applicants for the office of notary public must meet the following criteria:

  • Be at least 18 years old
  • Be a resident of Montana for at least 30 days preceding your appointment
  • Continue to live in Montana for the duration of your appointment
  • Never have had a notary commission revoked or terminated in this or any other state
  • Not be a convicted felon

Term of Office
4 Years

Appointment
Secretary of State

Notary Education
Required by state law

Notary Exam
Not required

Study Course
"Notary Public Education Course" (this is not the state approved training course)
FREE when you purchase a Notary Supply Package at The Notary's Store

Bond
$10,000 (Ordered before filing your application)

Seal of Office
Rubber Stamp Seal with reproducible ink or Embossing Seal

Notary Journal
Officially recommended by the state

E & O insurance
Not required - Errors and Omissions Insurance is recommended for notary protection


Application Procedures

New and Renewing Notary Packages
New and Renewing Notary Packages
Renewing Notary Packages do not come with a notary journal

Our New and Renewal Notary Packages DO NOT include your required $10,000 Montana Notary Bond. The State of Montana requires purchasing your notary bond, which you will need to send along with your notary application.

Step 1: Order your Official Notary Supplies from The Notary's Store but you will need to order your notary bond separately.

All applicants for the office of notary public for the State of Montana must obtain a surety bond in the amount of $10,000 as part of the application process. A surety bond is a form of insurance that protects the public from mistakes you may make in the performance of your official duties as a notary. If you perform an illegal notarization, you may be held personally liable for damages caused by your act.

Please visit The Notary's Store you will be entering the Montana section for your official notary supplies. We offer a New Notary Supply Package and a Renewing Notary Supply Package, Montana Notary Seal/Stamp and officially recommended Montana Notary Journal, and other needed notary supplies at a special reduced price, but you will need to order your required $10,000 Montana Notary Bond separately. To order, enter the required information and scroll down through the page to locate the notary packages, or purchase your notary seal/stamp and recommended notary journal separately and any other products you would like to order. Follow the instructions through checkout. Once you have your official bond you may proceed with step 2.

Note: An Errors and Omissions Insurance Policy does not replace a bond, but will help to repay the bonding company if a claim is ever made. An Errors and Omissions policy is not required by law, but may be purchased as it protects the notary public and pays for any charges the notary might owe for legal fees and costs should the notary be sued.

Once you receive your official surety bond, make a copy of the actual bond for your records.

Step 2: Download and complete the Montana Notary Public Application

Montana Notary Public Application

Montana Application for Reappointment

This is also an appropriate time to download the Montana Notary Public Handbook

As you complete your application, keep the following in mind:

  • You must type, print and sign your name exactly the same way on your application, surety bond and oath of office. This is the name in which your commission will be issued, and this is the name you will use when performing all notarial acts.
  • The place of residence you list on your application must correspond with the place of residence on your surety bond.
  • Do not list the same address for your residence and your employer unless you work out of your home. If you're not presently employed, please enter N/A (not applicable) in the space provided for employer information.
  • If you do not complete your application completely and truthfully, your commission may be denied or revoked.
  • Your Application and Oath of Office must be properly notarized. You will need to make arrangements to have a notary public take your acknowledgment under oath or affirmation that the information provided in the application is true. The Notary Search feature from Notary-services.com can be helpful in contacting a notary public. Simply click the link below, enter your home ZIP code and click search for a list of notaries public in your area: Click here Notary Search
When you have completed the application you will need to send it along with your surety bond and a $25.00 filing fee to the Montana Secretary of State. You may pay the $25.00 fee for a commission or renewal of a commission using a personal check, cashier's check or money order made payable to the "Secretary of State". If your payment is returned for any reason, your commission will be suspended. Once you have prepared these items they should be mailed to the following address:

Montana Secretary of State
Notary Section
PO Box 202801
Helena MT 59620-2801

Step 3: Order your Official Seal and the remainder of your supplies from The Notary's Store

Once your application, bond and fee have been approved, the Secretary of State will send you a certificate of commission. At that point, if you haven't already purchased your official seal with which to authenticate your official acts, please visit The Notary's Store, you will be entering the Montana section for your official notary supplies. Montana law does not require a notary to keep a record of his/her official acts, but it is recommended to do so. A register will offer an excellent way of recalling past notarial acts. If a notary is called upon to testify in court, a register may help establish what actually took place. The Montana Notary Journal, also available in the online store, was specifically designed for this purpose and contains many elements not available in other registers. To order, enter the required information and scroll down through the page to locate the notary products you are looking for and any other products you would like to purchase. Follow the onscreen instructions through checkout and your supplies will be sent to you as soon as your order is processed, and will ship in approximately 2-3 business days. Once you receive your seal and supplies you will be ready to begin your duties as a notary public for the State of Montana.

Note: An Errors and Omissions Insurance Policy is not required by law, but may be purchased as it protects the notary public and pays for any charges the notary might owe for legal fees and costs should the notary be sued.


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